CoLab administrators are able to designate workspaces as restricted in order to control data access.

Restricting a workspace will notify users that the data contained in the workspace is sensitive, and will give admins control over which users are able to access sensitive data.‍

Designating an existing workspace as restricted

First, navigate to the Admin settings panel the navigate to the Workspaces & Portals tab.

Then, choose a workspace and select Convert to restricted.

Note: Restricting a workspace is a permanent action and can not be reversed.

When designating a workspace as restricted, we recommend creating a message for users entering the restricted workspace.

When designating a workspace as restricted, you can choose to remove any non-authorized workspace members. 

You also have the option of keeping or removing portal guests from the restricted workspace. 

Creating a new restricted workspace 

Navigate to the Workspaces & Portals tab in the Admin settings panel

Select Create Workspace

Give the workspace a name, restricted workspace message, and toggle Restricted workspace on. 

Restricting uploading and downloading in restricted workspaces

Admins are able to restrict uploading and downloading in restricted workspaces. These settings can be under the Security tab in the admin settings panel.

From the Upload & Download Restrictions section of your security settings, you can choose whether files uploaded can be uploaded to a restricted workspace from any location or solely through one of CoLab's PLM or CAD integrations.

Similarly, you have the option of disabling all file downloads regardless of workspace permissions.